This private website is the shared wedding operations hub for Iva and Matteo's July 4 wedding. It is meant to keep the day clear, organized, printable, and easy to review without digging through long emails, scattered notes, or one overwhelming document.
This hub is Tanya's working operations system and paper-binder source. It brings the command sheet, morning logistics, master timeline, vendor instructions, checklists, and open decisions into one place so the day does not have to be held in anyone's memory.
Items are separated into confirmed, approved working direction pending vendor confirmation, and open. The 9:45 AM limo arrival / 10:00 AM departure is approved by Iva and now awaits City Limousine confirmation. Julia's one-hour-per-person guidance is recorded; the final beauty order still awaits Anisha and the timed trial.
Print the Tanya Command Binder for the full working set, or print only the packet needed for Iva, Matteo, Natasha, Simona, Marina, or a vendor. Each paper packet includes checkboxes and note space so Tanya can mark it up and return the changes for one clean update.
Command Dashboard: the shared top-level control room for what matters now.
Command Sheet: Tanya's front-of-binder contacts, hard stops, and immediate checks.
Timeline: the full wedding-day operating overview.
Beauty + Limo: the proposed bride-morning workflow, trial questions, dressing buffer, and transportation checks.
Map & Layout: where each space, decor piece, vendor station, and room transition belongs.
Vendor Run Sheets: printable packets that can be filtered and sent to specific vendors without handing out Tanya's full private control system.
DJ / MC Script: complete read-aloud language separated from music, production, and coordinator cues.
Catering Operations: timestamp-led service responsibilities, room-flip checks, headcount control, and closeout.
Completion Check: what is finished, what is still missing, and what cannot be released yet.
Print Pack: individual sheets and grouped paper binders.
Finalization Review
Release audit updated June 14, 2026. This plan is now in final logistics mode. The command/timeline/vendor materials may be printed as working review copies. The seating packet, final beauty schedule, limo packet, smoke cues, and any unconfirmed music must remain visibly marked pending until the named release gates are closed.
Hard Anchors
Most Important Open Loops
Get ceremony Spotify playlist and cue order from Iva and Matteo for Tanya's Bluetooth ceremony music.
Obtain City Limousine's direct confirmation of the approved 9:45 AM bride-limo arrival and 10:00 AM departure.
After the hair and makeup trial, collect actual timed service lengths for Iva and realistic estimates for Simona and Marina; retain the 5:30 AM makeup start unless the artists recommend an earlier start.
Confirm whether Junior wants a meal, then send Tony the final count: 89 currently, or 90 if Junior is included.
Reconcile Iva's confirmed 84 attendees with the 88 names in the seating source before final chair counts or name labels are released.
Collect Moonlight's onsite team-lead mobile and remaining balance/invoice details; logistics are confirmed.
Confirm BNK pickup, Amedeo delivery/display needs, Tony's cake-cutting and coffee/tea ownership, and Sehar's onsite receiver.
Close Sukhy's written quote, payment, technical/safety details and venue approval before smoke cues become final.
Document Standard
Operational pages use Tanya's timestamp-led format: full spoken wording, separate backstage directions, printable checks, clear ownership, and an observable completion goal. Sample text never overrides verified names, counts, times, songs, addresses, or vendor responsibilities.
32 Miles Estate: 23990 32 Ave, Langley, BC V2Z 2J2
10:30 AM ceremony camera-ready
11:15 AM ceremony
3:15 PM early-guest readiness
3:30 PM guest arrival
4:45 PM grand entrance
6:55 PM cake cutting
10:00 PM alcohol service ends
11:00 PM music off
12:00 AM site fully clear
First Calls
Tanya
604-441-3443
Simona
604-537-4482
Marina
778-833-4993
Venue
604-781-4213
Junior
604-727-0993
Tony
604-825-9214
Justin
778-344-2011
Julia
604-763-1819
City Limo
604-558-2489
Morning Control Checks
Tanya wakes at 5:00 AM and leaves Aldergrove by approximately 5:45 AM.
Pick up Natasha at 4748 222 Street, Langley (Kinsmen Townhomes) around 6:15 AM.
Target venue arrival 6:45-6:50 AM for the 7:00 AM setup start.
Confirm Julia's first makeup service actually starts at the agreed time.
Confirm Anisha is onsite, set up, and starts Iva's hair at the agreed time.
Simona texts Tanya: who is complete, who is in service, and whether the morning is on time.
Confirm limo has exact address: 2450 Lobb Avenue, Unit 50, Port Coquitlam, BC V3C 6G8.
Confirm limo onsite and loading before the departure deadline.
Confirm dresses, jewellery, veil, flowers, documents, phones, chargers, emergency items, and photography details are loaded.
Critical Rules
Iva is the protected beauty priority.
The 9:45 AM limo arrival / 10:00 AM departure is couple-approved but still requires City Limousine confirmation.
Exact beauty blocks remain trial-dependent; do not change them informally after the final artist schedule is issued.
TMC arrives 10:40-10:45 AM and begins coverage at 11:00 AM.
Do not delay the 11:15 AM ceremony for optional photographs or finishing touches.
No alcohol service after 10:00 PM.
Music is fully off at 11:00 PM.
Everyone and everything must be offsite by midnight.
Day-Of Notes / Changes
Private Master Timeline
Tanya Travel, Self-Care & Preparation
Private Use Only
This section contains Tanya's personal travel, preparation, vehicle, self-care and family pickup details. It belongs in Tanya's command binder, not in client or vendor packets.
Thursday, July 2
Flair F8505 leaves Calgary at 7:10 PM and arrives Abbotsford at 7:40 PM.
Travel to 27111 0 Avenue, Aldergrove.
If Friday setup is approved: pull all decor immediately; wash/hang drapery; iron five tablecloths; inspect/reshape florals; clean drink dispensers, hurricanes, glass candle holders and visible decor.
Sort and label every item by ceremony, welcome, pavilion, dining hall, bar, reception and closeout.
Pack the borrowed vehicle for Friday if access is granted.
Friday, July 3
Confirm venue access, security, rooms, storage and overnight permissions.
Meet Iva and Matteo at the venue even if setup is not allowed.
Receive, photograph, inventory, label and zone all of their decor, favours, alcohol, stationery, coolers and supplies in storage.
If setup is allowed, complete approved indoor/non-weather work and photograph it.
If setup is denied, finish all prep in Aldergrove and fully pack the vehicle Friday night with ceremony items first-out.
Brief Natasha on exactly what is finished and what remains.
Saturday Personal Clock
5:00 AM wake up.
5:00-5:45 shower, blow-dry hair, makeup, work clothes, food/water, medication and final personal checks.
Confirm phone/power bank, command binder, keys, wallet, emergency kit and setup tools.
5:45 confirmed departure from 27111 0 Avenue.
6:15 target pickup at 4748 222 Street, Langley, Kinsmen Townhomes.
6:20 target departure from Natasha's pickup.
6:45-6:50 target arrival at 32 Miles Estate.
Pack breakfast/coffee the night before unless an early-open stop is confirmed and preserves the buffer.
Recheck road conditions during wedding week.
Friday-Night Vehicle Check
Drapery dry, folded or hung without wrinkles.
Five tablecloths ironed and protected.
Florals clean, shaped and packed safely.
Drink dispensers, hurricane vases, candle holders and milk-bottle vases clean.
Garments/work clothing protected and accessible.
Ceremony/welcome totes nearest the vehicle doors.
Tools, batteries, extension cords, tape, scissors, zip ties, garbage bags and cleaning supplies packed.
Food, coffee, water and personal supplies packed separately.
10+ Days Before Leaving
Meal-prep food and organize freezer/refrigerator meals for the family.
Create a simple food/menu list for Travis.
Catch up household laundry.
Confirm the family has everything needed while Tanya is away.
Triple-check all wedding paperwork against current names, times, addresses, counts, and owners.
Print and inspect the Tanya command binder plus role packets for Junior, Tony, Justin, Natasha, wedding party, transportation, and cake/dessert.
Wednesday: self-tanner, moisturize, finish nails, final vendor and couple check-ins.
Complete online flight check-in and save boarding pass offline.
Confirm ID, purse, money, medication, Gravol, toiletries, black work clothing and shoes.
Technology Readiness
Phone and power bank charged.
Extra charger packed.
AI systems available and tested.
Wedding website access confirmed.
Phone storage cleared for photographs and videos.
Important timelines, contacts and boarding pass available offline.
Final Departure Check
Carry-on and wedding documents packed.
Flight information, ID, purse, wallet and wedding ring with Tanya.
Family food plan complete.
Vendors checked in.
Iva and Matteo checked in.
Vehicle, keys, command binder, emergency kit, food, coffee and water ready.
Travel / Preparation Changes
Minute-by-Minute Build
Wedding Day Timeline
TANYA'S CLIPBOARD RUN SHEETRead the time first. Then scan Tanya, team/vendor, and guest-facing actions happening in that same window.
TANYA / COMMANDTEAM + VENDORSCOUPLE / GUEST FLOWHARD DEADLINE / DO NOT MISS
Industry Method
Show Calling System
How Tanya Runs The Day
This wedding is now being organized under a professional event-operations system rather than one long generic timeline. The goal is to keep Tanya 10-20 minutes ahead of every transition, every vendor need, and every guest-facing cue.
Parallel Morning Movement
Morning Tracks
Why this is separate
The venue build and the couple's getting-ready/photo coverage happen at the same time. This section keeps those parallel movements visible without cluttering the main venue run sheet.
Bride Morning Working Packet
Beauty, Dressing & Limo Plan
Planning Status: Proposed, Not Yet Locked
This sequence protects a calm, high-quality service for all three women while keeping Iva first. Final times must be approved by Iva and both artists after the trial records the real service duration for each person. The proposed limo timing must then be confirmed directly with City Limousine.
Getting-ready address2450 Lobb Avenue, Unit 50 Port Coquitlam, BC V3C 6G8
Proposed beauty complete9:15-9:30 AM
Proposed limo onsite9:45 AM
Proposed wheels rolling10:00 AM
Required venue arrivalBy 11:00 AM
TimeJulia / MakeupAnisha / HairThird Person / Support
5:30 AMStart Simona's makeup. Julia must be fully set up before 5:30 if this start is approved.Travel/setup window after previous booking.Marina and Iva prepare the room, clothing, jewellery, details, and photography items.
6:00-7:15 AMFinish Simona, then begin Marina if time allows. Do not start Iva until her hair is complete.Iva's hair is the first and protected hair service.Woman not in service gets dressed/prepared and checks packing list.
From 7:15 AMIva moves immediately into makeup and remains the priority until complete.Simona moves into hair.Marina continues preparing and organizing belongings.
After SimonaFinish Marina's makeup if not already complete; then final makeup checks on Iva and Simona.Marina moves into hair; use remaining time for Iva and Simona hair touch-ups.Once Simona is fully complete, she becomes the morning logistics lead.
9:15-9:30 AMAll makeup complete and touched up.All hair complete and touched up.Simona confirms every item is organized for loading.
9:45-10:00 AMArtists pack down without blocking departure.Artists pack down without blocking departure.Load limo, count passengers and bags, text Tanya that the vehicle is onsite and ready.
Trial Timing Required
Julia records actual makeup time for Iva.
Julia records actual makeup time for Simona.
Julia records actual makeup time for Marina.
Anisha records actual hair time for Iva.
Anisha records actual hair time for Simona.
Anisha records actual hair time for Marina.
Artists report setup time, touch-up buffer, and any style-specific risk.
Decide whether Julia must begin at 5:00 rather than 5:30.
Lock the beauty completion and limo times immediately after the trial.
Simona's Limo Checklist
Iva's dress, shoes, veil, jewellery, rings if assigned, undergarments, and change items.
Simona and Marina's dresses, shoes, jewellery, and personal items.
Bouquets/flowers and any ceremony tradition items.
Marriage licence or legal documents with the assigned owner.
Photography detail items and any getting-ready props.
All luggage/camera gear assigned to the correct vehicle without exceeding capacity.
Room, bathroom, drawers, closets, outlets, and counters checked before departure.
Text Tanya: limo arrived, everyone loaded, departure time, and ETA.
Night-Before Setup
Steam and hang dresses with labels.
Lay out shoes, jewellery, undergarments, robes, and accessories by person.
Prepare clear hair and makeup workstations with outlets, chairs, mirrors, and natural light.
Pack all venue/limo items into labelled bags.
Charge every phone, camera, speaker, and power bank.
Place breakfast, water, straws, and low-mess snacks where they will not disturb artists.
Confirm everyone is showered and follows the artists' clean/dry hair and skin instructions.
Confirm exact first-service time and wake-up alarms.
Transportation Confirmation
Matteo verifies City Limo has the full Unit 50 address, not only 50 Lobb Avenue.
Confirm the approved 9:45 AM onsite / 10:00 AM departure in writing or by recorded call notes.
Confirm driver name and mobile number.
Confirm passenger list; each stretch limo is referenced as seven-passenger capacity.
Confirm luggage, garment, flower, and photography-gear capacity.
Confirm first destination is 32 Miles Estate for the ceremony.
Confirm Sendall Gardens, Saba if retained, venue return, and 11:30 PM night pickup.
Confirm payment owner for each referenced $800 cash payment and tips.
Trial Results / Approved Final Times
Morning Build
Setup By Zone
Friday Access Contingency
Setup Scenarios
Decision Point
Friday setup is possible only if 32 Miles Estate has no Friday event and can provide secure access. Tanya will call Friday morning to confirm the access window, usable areas, overnight security, and table/chair readiness. Tanya leads Friday work with Iva and Matteo attending as available; Natasha is not scheduled or budgeted Friday and remains assigned for Saturday at 7:00 AM.
This section is the layout home base. Once Tanya sends venue photos, drawings, mockups, or marked-up diagrams, they should be added here as visual maps with the written placement notes underneath. Until then, these are working placement maps based on Tanya's current verbal layout.
12 rounds · sweetheart table · family tables · dinner/reception
Layout 1
Ceremony Courtyard + Pavilion
Visual map pending
Add venue photo, sketch, or marked-up diagram here.
Guest Entry + Welcome
Main gate, right around building to parking.
Guests walk back along right side toward paved entry.
White curtains and black metal welcome sign mark entry.
Welcome sign has linen drapery, florals, and three hurricane pillar candle vases.
Ceremony Grass
Orientation adjusts onsite so sun is not in Iva and Matteo's eyes.
Two white floral pillars near aisle entrance.
White rose petals along aisle.
About 7-8 chairs per side for immediate family ceremony.
Two floor floral arrangements near front.
Couple stands in front of commissioner; two tall floral horns and backdrop behind.
Pavilion During Ceremony
White drapery on two front wood pillars and across top.
Black satin ribbon bows with long tails on drapery.
Two additional white floral pillars in pavilion area.
Guest book table and card/gift table on first visible pavilion side.
Side/behind-pavilion grass area stays empty until reception transition.
Layout 2
Courtyard + Pavilion Reception Transition
Approved pavilion reception visuals
Use the approved mockups below for the photo/guest-book side, middle drapery/floral-pillars, and bar/charcuterie/champagne side.
Incoming Image Review Rule
New venue photos, stock images, venue-website images, and AI concepts are inspiration or placement evidence only until Tanya labels the actual decor and approves the layout. Do not reproduce every visible item automatically. Approved Natasha-facing recreation images will be marked clearly and paired with a written setup checklist.
Approved left pavilion setup
Photo backdrop is angled into the left corner. Guest book, card, and gift table sits to the right, set back along the couch-back line. Front wood pillars have white chiffon drapery tied with black satin bows.
Approved middle pavilion drapery
White chiffon swags across the front center of the pavilion with black satin bows on the side drapes. Two white fluted floral pillars sit in front with rounded white rose and hydrangea arrangements.
Approved right pavilion bar side
Angled white bar with wood top sits in the right corner. Two bartenders work behind it with rectangular skirted ice/alcohol tables, silver ice buckets, charcuterie on the back wall, champagne near the couch side, and white chiffon pillar drapery.
Actual pavilion area
Use this as the location reference for the pavilion structure and available space.
Pavilion Backdrop + Guest Book Placement
Backdrop: left pavilion corner, angled into the corner, not flat against the back wall.
Backdrop styling: white drapery with fairy lights behind it.
Top florals: greenery, white roses, baby's breath, and white flowers across the top.
Floor florals: one floor arrangement on each side of the backdrop.
Table: one six-foot rectangular guest book/card/gift table on the right side, aligned with the back of the horseshoe couch, not flat against the back wall.
Table styling: white linen draped to the floor, with card box, guest book signing space, and gift area.
Overflow: if the display does not fit comfortably, add one linen-covered tall bistro table in the corner directly beside the six-foot table.
Pavilion drapery: white chiffon across the front/top of the pavilion and down the front of the main wood pillars, tied with black satin bows.
Photo + Guest Arrival Side
Photo booth backdrop with curtains, fairy lights, top florals, and floor florals.
Guest book, card box, and gifts share one six-foot table; add the adjacent bistro overflow only if needed.
Guests arrive, take photo with couple, sign guest book, leave card/gift.
Bar + Cocktail Side
White portable bar with wood top on an angle in the right pavilion corner.
Two bartenders behind the bar if the second bartender is approved: one male bartender and one blonde female bartender.
Two rectangular six-foot skirted ice/alcohol tables stay behind/around the bar for bartender access, not guest-facing service.
Silver ice buckets sit on the pavilion floor beside the bartenders, filled with ice and alcohol bottles.
Charcuterie table stays along the back wood wall with no floral vases on the table.
Champagne table sits near the couch side with glasses, champagne bottles, and ice.
Alcohol, clean drink ice, stir sticks, Iva's napkins, tip jar, and bar menu stay organized at the bar.
Water station with lemon water, regular water, ice, and disposable cups.
Cigar table behind/around bar side with smoking direction sign to gravel.
No fake tropical potted plants in the pavilion setup photos.
Courtyard Flow
Former ceremony grass becomes open guest flow.
Five bistro tables around grass areas.
Bistro tables get white linens, black satin bows, tea lights, bar menus, and milk-bottle rose vases.
Two white floral pillars move to either side of walking space toward pavilion seating/fire-table area.
Layout 3
Dining Hall Dinner Layout
Review copy only: Tanya approved this room orientation and numbering format. Do not treat chair counts as final until Iva and Matteo reconcile the 84-attendee count with the 88 names in the seating source and confirm child/high-chair needs.
Entry + Seating
Guests enter through French doors from brick walkway.
Seating chart at entry, either off walkway on grass or in front of closed door.
12 round guest tables plus sweetheart table.
Table 1, Iva's immediate family, sits beside Iva on the couple's right.
Table 2, Matteo's immediate family, sits beside Matteo on the couple's left.
Sweetheart + Tables
Sweetheart table is a six-foot rectangular table.
White backdrop, ceremony floral horns, curtains/fairy lights, and floor florals behind/around sweetheart table.
Tables set with plates, water goblets, wine glasses, fork/knife, black napkin, name tag, favour, wine, bread, oil/balsamic, roasted pepper spread, white florals, and votives.
Add post-dinner flip map for dessert, cake, coffee/tea, and dance floor here.
Room Flip Timing
6:35 PM Shoe Game creates cover for staff to flip buffet/dance floor area.
Guests face Iva and Matteo while buffet area is dismantled and dance floor clears.
DJ/MC leads game during transition.
Dessert Stations
Wedding cake table alone.
Secondary dessert and fruit table.
Sugar cookie placement TBD once vendor/details confirmed.
Coffee and tea station handled by Tony / The Fishing Panda.
Dance Floor + Guest Use
Cake cutting at 6:55 PM after room flip is ready.
Cake goes to back for cutting, then returns with desserts.
First dance and family dances follow the 6:55 PM cake moment.
Full guest photo, upbeat open-floor launch, dessert release, and open dancing follow the formal dances.
Dining Hall Seating
12 round guest tables.
1 sweetheart table for bride and groom.
Table 1 is Iva's immediate-family table beside Iva on the couple's right.
Table 2 is Matteo's immediate-family table beside Matteo on the couple's left.
Current seating source has 88 names while the confirmed attendance email says 84; final chair counts are blocked pending couple reconciliation.
Remaining tables for extended family, friends, and guests.
Guest Flow
Guests arrive to courtyard/pavilion area.
Early-bird readiness target is 3:15 PM.
At 4:35 PM, guests begin moving to the seating chart and dining hall.
Bar/cocktail area must look ready before guest arrival.
Todd Dennis / Commissioner
Ceremony Script
Status
This is the current legal ceremony script supplied by Todd and accepted in the couple/Todd email thread. Before printing the final commissioner copy, compare it once more against Todd's latest attachment and confirm the marriage-licence handoff.
Legal - Template
We are gathered in this place to witness the formal joining in the legal state of matrimony for this couple, according to the order and the custom prevailing, and under the authority given and provided by the Province of British Columbia. We are surrounded by their people that raised them, taught them how to love, respect and enjoy life.
Let Matteo repeat after me:
I solemnly declare that I do not know of any lawful impediment why I, Matteo Roberto Soriano, may not be joined in matrimony to Iva Panevska.
Let Iva repeat after me:
I solemnly declare that I do not know of any lawful impediment why I, Iva Panevska, may not be joined in matrimony to Matteo Roberto Soriano.
Let the couple join hands and let Matteo repeat after me:
I call on those present to witness that I, Matteo Roberto Soriano take Iva Panevska to be my lawful wedded wife, to have and to hold, from this day forward, in whatever circumstance or experience life may hold for us.
Let Iva repeat after me:
I call on those present to witness that I, Iva Panevska take Matteo Roberto Soriano to be my lawful wedded husband, to have and to hold, from this day forward, in whatever circumstance or experience life may hold for us.
Now upon the authority vested in me by the Province of British Columbia, I pronounce you as duly married.
May your marriage be filled with friendship, laughter, and a lifetime of choosing each other.
Congratulations.
You may kiss the bride.
Ceremony To Reception
Transition Build
Transition Priority
Once the ceremony group leaves, the courtyard and pavilion become the reception arrival experience. This is the heavy reset window: photo booth, guest tables, bar, bistro tables, cigar table, seating chart, and dining hall polish all need to come together before the 3:30 PM guest arrival.
Photos + Lunch
Offsite Route Plan
32 Miles EstateCeremony ends around noon
Sendall GardensFamily + bridal photos, duration TBD by photographers
Saba Bistro or quick foodBackup reservation needed
Back to 32 Miles EstateTarget back by 2:45 PM, guest-ready by 3:15 PM
Timing Placeholders To Confirm
32 Miles Estate to Sendall Gardens: estimate 15-25 minutes.
Photo time at Sendall Gardens: photographer must confirm.
Sendall Gardens to Saba Bistro: estimate 15-25 minutes.
Saba Bistro meal duration and reservation: must confirm.
Saba Bistro to 32 Miles Estate: estimate 20-30 minutes.
If no Saba lunch, use drive-through or quick food plan to gain buffer.
Vendor Control
Vendor Contact Hub
Evening Flow
Reception Program
Reception Service Packet
Cake, Dessert, Coffee & Tea
Cake vendor arrival6:00-6:20 PM
Internal table-ready goal6:45 PM
Fixed cake cutting6:55 PM
Coffee / teaTony, final ownership details pending
Confirmed
Sehar / Bake a Tier is booked for cake delivery and setup only.
Sehar's arrival window is 6:00-6:20 PM after buffet tables begin converting.
Cake cutting is fixed at 6:55 PM.
Amedeo is the dessert and fruit vendor.
Tony / The Fishing Panda handles coffee and tea.
Do not assume Sehar remains to cut or plate cake.
Must Be Confirmed
Name the onsite person who receives Sehar and directs cake placement.
Confirm Sehar's load-in route, parking, table location, and setup needs.
Confirm Amedeo's exact delivery time, dessert quantity, fruit display, table count, linen, utensils, and refrigeration needs.
Confirm who cuts, plates, serves, stores, and boxes the cake.
Confirm Tony's coffee/tea setup time, table, power, water, cups, milk/cream, sugar, replenishment, and cleanup.
Confirm cookie quantity, pickup, delivery, display, labels, and storage.
Resolve seven six-foot table allocation across buffet, cake, dessert, coffee/tea, gifts, guest book, and other uses.
TimeShow CallOwner CheckPaper Check
6:00-6:20Receive Sehar; direct cake to safe staging or completed table.Tanya / named receiver
6:15-6:45Build cake, dessert/fruit, and coffee/tea stations while Table Dash and Shoe Game protect the room flip.Tony + Amedeo + Sehar/receiver
6:45All stations visually finished; knife, plates, forks, napkins, serving tools, and photo/video positions confirmed.Tanya final check
6:55Cake cutting begins. Photo/video present. Cutting team ready for immediate handoff.Junior cues; Tanya releases
After dancesRelease cake, dessert, fruit, coffee, and tea; replenish and clear safely.Assigned service team
Vendor Answers / Final Table Assignments
Read-Aloud + Production Cues
Junior's DJ / MC Reception Script
Grand entrance4:45 PM
Cake cutting6:55 PM fixed
Bar closes10:00 PM
Music off11:00 PM
Advance-reading release: Tanya will bring Junior a highlighted printed copy and personally cue every major announcement onsite. These are the current working timestamps. Junior waits for Tanya's live release before each formal moment, and any approved timing change will be incorporated into one final replacement package.
Naming Rule
Always use Iva and Matteo, the newlyweds, or the bride and groom. Never use Eva, Mr. and Mrs., or a shared surname.
Still required: corrected party-playlist link; the prior link opened only the WHAM album.
4:35 PM - Welcome & Move Guests Into Dining Hall
DJ / MC Script
Good evening, everyone!
My name is Junior, and I will be your DJ and Master of Ceremonies this evening.
On behalf of our newlyweds, Iva and Matteo, welcome. Thank you all for joining us as we celebrate this very special day with family and friends.
At this time, we would like to invite everyone to begin making their way into the dining hall. Please check the seating chart beside the entrance and find your assigned table.
If you have a champagne glass from cocktail hour, please bring it inside. Our bartending team will be making their way around the room shortly to top up glasses for our upcoming toast.
Production Check
Iva and Matteo move behind the curtain/service area.
Justin and Alyssa begin champagne top-ups.
Guests are seated promptly.
4:45 PM - Grand Entrance
DJ / MC Script
Ladies and gentlemen, may I have your attention, please!
The moment we have all been waiting for has arrived.
Grab those black napkins, stand, wave them high, and make some noise as we welcome our newlyweds...
IVA AND MATTEO!
Music + Production
Volare: napkin cue near 0:20; couple entrance near 0:26.
Use only short energy prompts. Do not overtalk the entrance song.
Room and entrance sightlines must be clear for photo/video.
Approx. 4:50 PM - Welcome Toast
DJ / MC Script
What a fantastic entrance. Let us hear it one more time for Iva and Matteo!
Thank you all for being here to celebrate Iva and Matteo as they begin this next chapter together.
If everyone could please raise a glass, here is to love, laughter, family, and a lifetime of happiness for our newlyweds. Cheers to Iva and Matteo!
Pending: Junior is the working toast speaker unless the couple assigns someone else.
Approx. 4:52 PM - Housekeeping
DJ / MC Script
Before we continue, I would like to share a few quick notes to help the evening run smoothly.
The washrooms are located [confirm exact direction onsite].
Smoking and cigars are permitted only in the designated gravel area near the parking side. Smoking is not permitted on the grass.
Please remain within the designated event spaces and stay away from the pond, fields, private-property areas, and staff-only service spaces.
Please keep all glassware and dinnerware inside the dining hall. When enjoying the outdoor areas later, use the plastic drinkware provided.
Dinner will be a professionally staffed buffet. Please remain seated until the service team invites your table forward.
5:00-5:15 PM - Speeches
Read-Aloud Introductions
To begin our speeches, I would like to invite the bride's parents, Marina Panevska and Zoran Panevski, to share a few words.
Thank you, Marina and Zoran. Next, please welcome the groom's parents, Maria Soriano and Rob Soriano.
Thank you, Maria and Rob. And now, to close this part of the evening, please welcome our newlyweds, Iva and Matteo.
Completion Goal
Microphone handoffs are clean and the full speech block finishes in time for the 5:15 PM buffet opening.
5:15 PM - Buffet Opens
DJ / MC Script
Thank you, Iva and Matteo.
At this time, dinner service is officially open. Please remain seated, and our service team will invite your table to the buffet when it is your turn.
We hope you enjoy the incredible meal prepared for you this evening.
Release Order
Iva and Matteo; Tables 1-2; then 3-4, 5-6, 7-8, 9-10, and 11-12 as the service team clears each release.
6:10-6:15 PM - Buffet Wrap-Up Calls
6:10 Script
If you would like to return for seconds, now is the perfect time. Dinner service will be wrapping up shortly.
6:15 Script
This is the final call for buffet servings. If you would like another plate, please make your way to the buffet now before dinner service closes.
Do not say “last call” here. Save that wording for the bar.
Approx. 6:20 PM - Table Dash
DJ / MC Script
All right, everyone, it is time for a little fun! Iva and Matteo will have the length of one song to visit every table and take a photograph with all of you.
Please remain at your tables, keep the aisles clear, and be ready when they arrive.
Photographers ready? Guests ready? Iva and Matteo ready? Let us go!
Production Check
Tanya releases the game.
Photo/video teams ready.
Bussing and carts stop during the dash.
Table Dash song still requires confirmation.
Approx. 6:34 PM - Shoe Game
DJ / MC Script
Now that they have caught their breath, let us find out how well these two really know each other. It is time for the Shoe Game!
Final Working Question Set
Questions 1-9 are from Tanya's email to Iva and Matteo. Questions 10-14 are Tanya's approved additions.
Who is the better driver?
Who sings better?
Who said I love you first?
Who usually says sorry first after a disagreement?
Who is better at cooking?
Who is the better dancer?
Who is more organized?
Who takes longer to get ready?
Who has the louder family?
Who is more romantic?
Who is more likely to be late?
Who is funnier?
Who is more likely to cry during a movie?
Who is more likely to start dancing first at a party?
Production Note
Continue questions until Tanya gives the cake-ready cue. This is Tony's primary buffet-clear and dessert-transition window.
6:55 PM - Cake Cutting
DJ / MC Script
That was a lot of fun. At this time, I would like to invite Iva and Matteo forward for the cake cutting.
Photographers and videographers, this is your moment. Let us watch as our newlyweds cut their wedding cake together.
Music + Production
A Sky Full of Stars by Coldplay.
Do not announce before 6:55 PM.
After photos, two assigned servers move the cake to the back for cutting and plating.
Approx. 7:00-7:14 PM - Formal Dances
First Dance
Ladies and gentlemen, it is my pleasure to invite you to witness Iva and Matteo's very first dance as husband and wife.
Song:The Power of Love by Celine Dion. Final full/fade direction is pending.
Father-Daughter
Please remain with us as we continue with a special father-daughter dance for Iva and her father, Zoran.
Song:Makedonsko devojce. Working end point: 1:40, pending final confirmation.
Mother-Son
And now, we invite Matteo and his mother, Maria, to the dance floor for a very special mother-son dance.
Song:My Wish by Rascal Flatts. Working end point: 1:52, pending final confirmation.
Conditional: low-lying smoke is used only if the professional vendor is confirmed and the entire dance floor is safely layered before the first-dance song begins.
Approx. 7:14 PM - Full Guest Photo
DJ / MC Script
May I have everyone's attention, please! We need every guest on the dance floor for one special photograph with Iva and Matteo.
Please leave your drinks, purses, jackets, and personal items safely at your tables. We just need you.
Come in close and help us create a photograph Iva and Matteo will cherish forever.
Approx. 7:18-7:20 PM - Dessert + Dance Floor Open
Music Cue
Beat drop into Accidentally in Love.
DJ / MC Script
All right, everybody! The wedding cake, desserts, wedding cookies, coffee, and tea are now ready for you to enjoy.
Mention espresso or espresso-and-gelato only if Tanya confirms the vendor is booked, onsite, and ready.
And with that, the dance floor is officially open! Let us celebrate Iva and Matteo!
Working Open-Dance Clock
7:20-7:25 PM: Accidentally in Love and dessert release.
7:25-8:10 PM: Balkan set.
About 8:10 PM: transition track ending at 1:52.
8:12-8:57 PM: Italian set.
8:57-10:55 PM: party/open-dance set.
10:55-11:00 PM: Viva La Vida and farewell.
Junior and Tanya may flex the set boundaries while preserving the fixed 9:30/9:50 bar warnings, 10:00 PM bar close, and 11:00 PM music-off deadline.
9:30 PM / 9:50 PM / 10:00 PM - Bar Calls
9:30 Script
The bar will be closing in 30 minutes at 10:00 PM. If you would like another drink, now is a good time to visit the bar.
9:50 Script
Friendly reminder: the bar will be closing in 10 minutes.
10:00 Script
Ladies and gentlemen, the bar is now closed. We still have one final hour of music and dancing, so let us keep the celebration going!
10:30-11:00 PM - Safe Ride, Final Song & Farewell
10:30 Transportation Reminder
Please take a moment to confirm your ride home. If you are leaving a vehicle overnight, it must be collected by 9:30 AM tomorrow.
10:55 Final Song
Before we finish this incredible evening, please join Iva and Matteo on the dance floor one final time. This will be our final song of the evening.
11:00 Farewell
On behalf of Iva and Matteo, thank you for sharing this beautiful day with them. Please gather your belongings and begin making your way safely home. The venue will be closing for the evening at 11:30 PM. Good night, everyone.
Music is fully off at 11:00 PM. Do not say the gates physically lock.
Junior's Final Corrections / Confirmations
Tony + Service Team
Catering & Service Operations Sheet
Attendance84 total
Catering meals89; Junior pending
Buffet opens5:15 PM
Cake cutting6:55 PM fixed
Confirmed Count Breakdown
Tony's contract reflects 85. Iva confirmed 84 attendees, including seven children under five. Add two videographers, one photographer, Tanya, and Natasha for 89 catering meals. Jessie leaves before dinner. Confirm Junior's preference; if included, the count becomes 90. Fruit is cancelled, ajvar remains added, and Tony's team may eat leftovers after guests have had seconds.
10:00 AM - Food Truck Arrival
Team Responsibilities
Use approved rear dining-hall route.
Position truck and tent while keeping the service lane passable.
Confirm power, water, garbage, recycling, and service path.
Provide Tanya with day-of team lead and mobile number.
Completion Goal
Food operation is safely established without affecting ceremony or vendor access.
3:05-3:10 PM - Charcuterie Ready
Display fully arranged before early guests.
Backup stock, trays, napkins, and tools staged.
Service clutter hidden.
3:45-4:30 PM - Passed Hors d'Oeuvres
Servers circulate through courtyard and pavilion.
Use the ordered quantity during this service window.
Do not block bar, seating chart, photo backdrop, or entrance.
Clear trays and service clutter before guests move to dinner.
4:30-4:44 PM - Final Dinner Preparation
Buffet and pasta station fully prepared.
Food temperature and quality checked.
Serving utensils and staff positions ready.
Sweetheart table service plan confirmed.
If assigned, one Serving It Right-certified server supports champagne top-ups.
All visible service movement pauses before the grand entrance.
No buffet service yet.
4:45-5:15 PM - Entrance, Toast & Speeches
During This Period
Keep buffet fully staffed and ready.
Complete final heat and quality checks.
Stay discreet during speeches.
Completion Goal
Buffet opens immediately at 5:15 PM without visible scrambling.
5:15 PM - Dinner Service Opens
Release Order
Iva and Matteo; Tables 1-2; then 3-4, 5-6, 7-8, 9-10, and 11-12.
Team Responsibilities
Release two tables at a time only as the line clears.
Keep buffet and pasta stations staffed.
Monitor quantities and replenish before pans appear empty.
Protect enough food for final confirmed headcount and realistic seconds.
Clear finished plates without rushing guests.
6:10-6:15 PM - Buffet Wrap-Up
Keep stations open for seconds.
Estimate remaining food.
Stage fresh linens and dessert equipment out of sight.
At 6:15, begin controlled consolidation only after final guests are served.
Approx. 6:20-6:32 PM - Table Dash
Stop bussing through the couple's route.
Keep staff, carts, racks, and trays out of photographs.
Continue only protected backstage teardown.
Approx. 6:34-6:46 PM - Primary Room Flip
Remove buffet food and equipment.
Reset linens as planned.
Build cake, dessert/fruit, cookie, coffee, and tea stations.
Prepare dessert plates, forks, napkins, serving tools, and cake trays.
Confirm cake cutting, back cutting, plating, storage, and boxing owners.
Coordinator Cue
Tanya tells Junior when the room and cake are ready; the Shoe Game continues until that cue.
6:46-6:55 PM - Final Readiness
Cake positioned and visually finished.
Knife and serving tools ready.
Photo/video sightlines clear.
Two servers assigned to move cake after photographs.
Dessert, fruit, cookies, coffee, and tea ready or within minutes of release.
Completion Goal
Tanya can release the fixed 6:55 PM cake cutting with no backstage delay.
6:55-7:20 PM - Cake, Dances & Dessert Release
Hold movement near cake/photos.
After photographs, move cake to back for confirmed cutting/plating process.
Stay clear of formal-dance sightlines.
Finish dessert, coffee, and tea presentation.
After the group photo, open dessert service.
Sehar delivers and sets up the cake; do not assume she remains to cut or serve it.
After Dessert Opens - BNK Glass-to-Plastic Conversion
Accelerate table clearing while guests are away dancing/getting dessert.
Replace removed water goblets with plastic cups.
Transfer remaining wine to clean plastic only when appropriate and sanitary.
Pack BNK plates, cutlery, glasses, and black fabric napkins into correct racks/bins.
Keep tables, courtyard, garbage, and recycling continually tidy.
10:00 PM - Catering Cleanup Target
Food equipment packed.
Rental items protected and organized.
Garbage/recycling work completed or clearly handed off.
Truck, tent, and rear service area safely cleared.
Tanya informed of anything remaining onsite.
Final Tony Confirmations
Final count and price adjustment.
Full staff roster and Serving It Right status.
Truck/tent footprint and utility needs.
Champagne helper availability.
Room-flip realism and six-foot table needs.
Coffee/tea and cake-service ownership.
Amedeo coordination and BNK packing assignment.
Count Decision
84 attendees confirmed, including seven children under five.
Five working-vendor meals added for a current total of 89.
Jessie excluded because she leaves before dinner.
Junior meal preference checked; add one only if requested.
Final written count and price delivered to Tony by June 20.
Tony's Answers / Service Corrections
Email + Print Ready
Vendor Run Sheets
How Tanya Uses This
These are vendor-specific packets to copy into emails before the wedding and print for handoff onsite. Vendors do not need Tanya's full private master operations manual. They only need their own timing, cues, routes, ownership, and open questions.
Venue Use
Onsite Command Sheets
Tanya Show Caller Card
Owns timing, vendor communication, guest flow, decisions, and problem solving.
Owns ceremony music cueing from phone/Bluetooth Spotify playlist because DJ is not onsite for ceremony.
Needs ceremony processional/aisle/recessional playlist and cue order from Iva and Matteo.
Protects 11:15 ceremony, 3:15 guest-ready deadline, 3:30 guest arrival, and 4:45 grand entrance.
Floats once guests arrive; does not get trapped in decor tasks unless urgent.
Natasha Execution Card
Owns setup execution, dining hall table details, ceremony teardown, reception build, bathroom checks, and continuous cleanup.
During ceremony, Natasha works dining hall: dinnerware, glasses, cutlery, napkins, favours, place settings, and table details.
After family departs, Natasha may pause dining hall setup to help Tanya transition ceremony decor outside first.
Works independently from the printed zone list without waiting for direction.
Keeps courtyard, pavilion, and dining hall moving while Tanya handles people.
Venue Readiness Gates
10:30 AM: ceremony camera-ready.
11:45 AM latest: ceremony ends.
12:05 PM: family/limo departure and transition begins.
3:00 PM: reception/cocktail areas visually ready.
3:15 PM: ready for early guests.
10:00 PM: alcohol service ends and Justin's 10:00-10:45 cleanup/load-out begins. 10:30 PM: AW pickup working target.
11:00 PM: music off.
12:00 AM: everyone off property and site fully cleaned.
10:00 PM-Midnight Closeout
10:00-10:45: Justin/Alyssa close, clean and load out through the rear service zone.
10:30 working target: receive AW pickup only after written confirmation; keep guest paths clear.
10:45-11:30: Moonlight takedown and full equipment clearance.
11:00: music fully off; Junior begins teardown and guests move toward departure.
11:00-11:30: load gifts/cards, couple belongings, alcohol and owner-labelled decor first.
Confirm BNK glassware/dinnerware is counted, correctly racked and staged for its confirmed pickup.
Separate AW, BNK, Moonlight, venue, couple and Tanya-owned items. Do not mix bins.
Clear courtyard, pavilion, dining hall, bar, bathrooms, kitchen/service area, parking and storage.
Garbage and recycling handled to venue rules; replacement bags and final washroom check complete.
Before midnight: Tanya and venue representative complete the final property walk and confirm everyone/everything is offsite.
Record any overnight vehicle. Assign the owner who will retrieve it by 9:30 AM Sunday.
Assign Sunday storage/remaining-item pickup vehicle and owner before Tanya leaves.
Before Final Vendor Confirmations
Open Loops & Decisions
Operations Completion Control
What Is Finished & What Is Missing
Ready Working Packets
Wedding Day Command Sheet
Master wedding-day timeline
Beauty morning working plan with Julia's June 13 reply
City Limousine transportation packet
Cake, dessert, coffee and tea packet
DJ / Junior run sheet
Tony catering run sheet
Justin + Alyssa bar run sheet with confirmed parking/load-out
Vendor contact hub
Open-loop review sheet
Still Must Be Finalized
Photo/video route and shot priorities in the new combined vendor sheet
Todd arrival, licence, payment and final ceremony-copy check
AW pickup and BNK Friday/pickup answers in the new rental sheet
Venue/site operations and security contact details
Named end-of-night and Sunday recovery owners
Final Simona, Marina and Iva morning instructions after artist/client replies
Final Matteo transportation instructions after City Limousine confirmation
Final seating packet after 84-versus-88 count reconciliation
Release Gates
The coordinated artist plan was sent. Do not lock the final order until Anisha and the timed trial are reconciled with Julia's one-hour-per-person requirement.
Do not tell City Limo the proposed bride pickup is final until Matteo confirms the live booking.
Do not issue the seating plan as final until the 84-attendee count is reconciled with the 88 names and child chair needs are confirmed.
Do not send Tony's final meal count until Junior's preference is checked.
Do not publish Amedeo table quantities or delivery timing as confirmed until Amedeo replies.
Do not assign cake cutting to Sehar; Tony's team owns cutting/serving after final confirmation.
Moonlight logistics are confirmed; collect only team-lead mobile and billing details.
Do not call Sukhy booked until quote, payment, written scope, safety details and venue approval are complete.
One-Week-Before Checks
Text Matteo to re-check both limo pickup addresses with City Limousine.
Get driver names and mobile numbers.
Finalize passenger and luggage allocation.
Finalize beauty and limo times from trial responses.
Send Simona, Marina, and Iva their final morning messages.
Confirm all balances, payment owners, cash envelopes, and tips.
Print the final command binder and role-specific packets.
Use the grouped binder buttons for the most practical paper sets. Checkboxes print empty for pen marks, ruled note areas are included for corrections, and all proposed items stay visibly different from confirmed instructions.
